As farmers, our professional and personal lives are usually intertwined far greater than any other profession; our every day is spent on the land, often working with multiple generations of family members and therefore having to navigate the highs and lows of combining work and personal life so irrevocably. On top of this, as farmers we often deal with substantial challenges that affect our incomes and livelihoods that those living in cities can’t truly understand. As such, being able to manage, strengthen and build our resilience is incredibly important, not just for ourselves and our own mental health, but for our families as well. 

This is something I have really had to work on myself as I was plagued with poor self-esteem, low confidence, anxiety and at times, depression, in my younger years. By doing the deeper work that I will discuss here, I have really been able to change my psychology and build my resilience, which in turn has helped me immensely both personally and professionally over the past twenty years.

How you ‘label’ yourself is important

Firstly, it is important to understand that labelling yourself as someone with anxiety or depression can be incredibly unhelpful for your own mental health if it is ‘situational’; that is, something that just about everyone goes through at different stages in life when faced with adversity, or feeling that we are not performing or providing for our families. These feelings are moments in time, unlike long-term anxiety or depression, which require professional help and should not be ignored. 

For me, resilience is all about how quickly we can bounce back when faced with adversity, how quickly we can deal with it productively and move on. These kinds of challenges could be difficult conversations with family members, death, drought, flood, economic stress or any other long-term challenge that deeply affects your farm and family. 

Understanding our ‘fight or flight’ responses under pressure

As farmers, we tend to be naturally more resilient than others and much more resilient than we give ourselves credit for. However, by working on our resilience and doing the deeper psychological work required, we have the ability to benefit from what I call “post traumatic growth”; like a tree that’s burned and miraculously sprouts new leaves, we have the ability, from adversity, to really recover, grow and move forward. Recognising our fight or flight responses under pressure and working hard to understand how we react so that we can consciously engage our brain to stay calm, composed and critical helps us to build resilience, particularly when you are burnt out and in an almost constant fight or flight mindset. The ability to do this will set you up as a leader and role model for your family and staff on the farm.

Using the ‘Iceberg’ metaphor to build resilience

I believe that you are best able to build resilience when you put in the time and effort to do the deep psychological work required in understanding yourself, your goals and what you stand for. Using the iceberg metaphor is useful in achieving this. What others see of you when they first meet you is the tip of the iceberg; they see your actions, decisions, results and behaviours. What they don’t see is the 90%+ of the iceberg that’s under the surface- and it is this 90% that we have to genuinely consider and work on in order to build our resilience, and in doing so achieve incredible results for ourselves, our families and our farms.  

Improving our Skills

At the shallowest level of the iceberg is skills. Farmers tend to be highly technically trained, know exactly how and when to act and know their farms extremely well. However, we often have had no experience or training in important leadership skills that are needed to be a great business owner, as you may take on the roles like being the Managing Director of your farm business. These require big picture right and left brain skills that emphasise the importance of imagination, relationships, communication and analysis to achieve effective leadership. Being mindful of how to manage our ‘mental state’ when under pressure and respond to challenges requires constant work on these skills.

Making our core values the pillars we live by

Our next level down is Values. The people with the strongest sense of core values tend to be the most resilient. Sit down and write out what your core values are, those that you live your life by. Most people know implicitly what they are, but very few have written them down and made them the pillars by which they live. It is so important to do this because right next to our core values are our Priorities. Write these down as well, in order of importance, and consider; do they accurately reflect my core values? We are able to feel strong and powerful every single day if we live by our core values and this requires conscious thinking about how we spend our time and what is actually most important to us. In turn, this helps us build resilience as we feel that we have some control over our daily reality. For example, if health is a core value but exercising is not on your list of priorities, are you truly living your life according to your core values? Something in your day to day living will need to change. 

Challenging our beliefs & being our own biggest advocates

The third layer down on our iceberg is Beliefs. Many of us picked up positive and negative beliefs about ourselves as children that still govern us as adults and have, unconsciously, never challenged or changed these beliefs. As such, we continue to assume certain ‘truths’ about ourselves that are not, in fact, correct, and these assumptions, particularly negative beliefs, significantly limit our ability to deal with adversity, try new things or change our mindset. In essence, they truly hold us back from growth, positivity and success. The self-deprecating culture that we live in here in Australia can even further discourage self-affirming beliefs and attitudes that are essential to building resilience. We must learn to be our own biggest advocates. Mindset is absolutely fundamental to resilience and therefore how you view the world; everything can change when you live according to your values, priorities and beliefs.

Who am I striving to become?

The deepest layer of the iceberg is our Identity. By asking yourself “Who am I striving to become?”, according to your core values and beliefs, you will be better able to navigate moments of adversity and demonstrate true resilience during challenging times. If you do this deeper work, the benefits play out on the surface for everyone to see; your behaviour, actions and decisions all improve, leading to different and often quite profound results that are currently beyond our comprehension. Building the iceberg, from the shallowest levels to the deepest, are absolutely imperative to achieving this. This in turn benefits you as an individual, your farm, your business, your employees and your family.

The stronger our foundations, the better we can handle tough environments

Finally, the last piece of the puzzle is our environment. If you do the work to build your iceberg, no matter how rough the external factors are, you will be able to withstand them because you have such internal strength and purpose. The better we set down our foundations, the better we are able to handle tough environments. 

For us farmers, apart from the weather or the price we receive for our stock, we are able to control and choose our environments. So, consider your values and priorities and whether your environment supports them. For example, if friends are a priority, have you scheduled a weekly tennis game to see them? If personal and professional growth is a priority, have you booked in to see a coach? If health and fitness is important, have you scheduled a daily half hour walk in the mornings? 

Small daily changes can make a huge impact on our environment and personal growth. If you are feeling that you have no control over your daily life or how you spend your time, check in on that; there is so much that we can control which, when aligned with our values and priorities, really impact our mental state, what people see on the surface, and our ability to be genuinely resilient.

The power of building resilience

In summary, if we choose to live within the limiting beliefs of our past, we will not achieve the personal or professional long-term results that we are hoping for, not just for ourselves, but for our families as well. It is essential that we do the inner work I have described in order to really identify what is important to us, and to turn this into small, daily actions that support our values, priorities and beliefs. It is only by doing this that we will have the inner strength to face adversity with resilience, to be able to push forward and grow from the challenges that we face often as farmers. 

We can’t control nature or the economy, but we can control how we choose to spend every pocket of time in our day, both mentally and physically. Doing this work will not only benefit you and your personal capacity to deal with hardship, but will inspire and motivate those around you, greatly enhance your leadership skills and provide the best possible results for your farm, business and family.

By Jeremy “Hutch” Hutchings, Managing Director at Farm Owners Academy. You can listen to Hutch share his thoughts further on What it is to be Resilient on Episode 104 of The Profitable Farmer podcast.

I co-founded Farm Owners Academy 9 years ago with Greg and Deb Johnsson – today is a shout-out to them. 

They recently celebrated an incredible milestone – 40 years since they opened their Veterinary Practice on Kangaroo Island. While they sold the business 2 years ago, the new owners organised a surprise party in their honour (here is a photo of the occasion). 

10 years ago, I was lucky to have Greg in a Mastermind I was facilitating, along with 10 other vets. 

Greg was working long hours and had hit a ceiling with the Vet Practice (generating around $900k in annual sales). 

He really took on the advice the mastermind group gave him, recruited some new team members, and began handing over the business to his team. 

Because of these decisions, his Vet Practice grew significantly in just a few years – to over $3m in annual revenue. 

It was also around this time that we launched Farm Owners Academy. Deb & Greg’s lifetime passion project. 

For Greg and Deb, it has never been about money. Their financial needs were met through their vet clinic. 

They have always operated from a desire to give back and have always been passionate about helping farmers. They get a huge kick from seeing farmers and their communities thrive. 

Over the past 9 years, Farm Owners Academy has grown to a team of over 15 and serves approximately 400 farm owners as part of the Platinum Mastermind Program (including the Alumni members who continue on after graduating). 

The business has had well over 1000 farmers complete one of the online coaching programs (Take Control and Farm Financial Framework) or attend an TOP Producers event in person or virtually. 

Greg & Deb have managed to achieve all of this while also launching another company called BreedELITE. And most recently, launching their newest project, Kangaroo Island Wool. 

They would not have been able to achieve all of this if they didn’t master the #1 SKILL, though… 

To lead from the back of the ship, not the front 

I have enormous respect for Greg and Deb. 

They give so much to their local community on Kangaroo Island, and it’s a real testament that the new Vet owners went out of their way to surprise Greg and Deb with a 40-year anniversary party. 

If they didn’t have the courage to take outside advice all those years ago, they might still be working IN their Vet Practice, and Farm Owners Academy may not exist. 

Again, it was never about the money, but their companies (before they sold the vet clinic) went from annual sales of under $1m per year to over $7.5m each year.  And the companies they are involved with now are still growing quickly because they have let go and allowed other leaders to grow them. 

Greg and Deb get to live their passion and dream by partnering up with other experts and skilled team members (then getting out of their way). 

Many farmers involved with Farm owners Academy have gone from struggling and doing everything themselves to now running highly profitable businesses and contributing back to their local economies by spending more money and hiring more people. 

Watching the roll-on effect when a farmer grows their business is really exciting.

All of us from Farm owners Academy get a kick from seeing this, but an even bigger kick when we see the farmers taking responsibility and ownership and changing their lives for the better.

Thank you, Greg and Deb. We are so grateful for your mentoring, passion and contribution.

Robbo 

P.S. Remember. A great entrepreneur needs to be comfortable being the ‘liftee’, not the ‘liftor’, if they want to maximise the potential of their business.  It starts with leading from the back of the ship and not being the one at the front, making all the decisions and doing everything themselves.

Phil Kearns is without question one of Australia’s greatest ever Rugby Union players. With sixty-seven tests as #2 for the Australian Wallabies, ten as Captain, and seventy-three games for the NSW Waratahs, Phil was a key contributor to three successful Rugby World Cup campaigns, including the memorable 1991 and 1999 victories over England and New Zealand, respectively.  

I was lucky enough to meet Phil recently when he opened the new clubhouse at the local Cootamundra Rugby grounds. The time he openly shared with my family, the kids of the Club and their families was incredible. His passion for Australian Rugby, grass-roots footy, local communities, and youth development is inspiring and his contribution to the game of Rugby and its future in Australia is significant. 

Beyond Rugby, Phil is a thoughtful, composed and genuine leader and a true gentleman of sport, business and philanthropy. The team and I at Farm Owners Academy were thrilled to interview Phil for our 100th episode of the Profitable Farmer Podcast, where he shared his insights on effective leadership and building community, which I’ll share here.

“A fish rots from the head down!”

Phil’s premier reflection on the last twenty years of Rugby Australia, and his overall philosophy on effective leadership and communities, can be described using the old adage “a fish rots from the head down!”.  By this he means: if you don’t have your administration right, from the chairman down, your team, business and community are going to struggle. Using Rugby Australia as an example, Phil believes that in many ways they’ve forgotten the importance of their roots; country rugby teams and city rugby clubs, and how to effectively communicate with them. It is these grassroots clubs that truly encapsulate Australian Rugby and what it’s fundamentally all about; community. 

The importance of community & the unity of sport

It’s the community that builds and runs the clubs and the community that pitches in to save them in times of stress or financial struggle. Particularly now, with our increasing multiculturalism in both country and city areas, sport almost literally replaces the church as our place of community. Sport unites all people regardless of race or religion, and its importance cannot be underestimated. 

Rugby, as a sport, truly encapsulates this as it is a game built on respect. Respect for yourself and what you bring to the team, and respect for each different member and what they individually contribute to it. This is one of the special things about rugby as opposed to most after sports; it doesn’t matter what you look like or how fast or slow you are, there’s a position on a rugby team that’s meant for just about everyone. Every teammate has a role and a time to shine during a match, and this in itself reflects community.

Giving the team the opportunity to lead and shine

Phil recently experienced this rugby-team mentality first-hand as he helped lead our bid for the 2027 Rugby World Cup. Working with an amazing group of people with a wide set of skills and experience, including John Howard, Sir Peter Cosgrove, Sir Rod Eddington, Hamish McLennan, Elizabeth Gaines, John Coates, and Gary Ella, everyone had their chance to lead and shine during the bid process. An incredible opportunity that Phil is very proud to be part of, he believes the Rugby World Cup will bring phenomenal tourism to our country, encourage younger players to set their sights on competing, and bring joy to people’s lives as we (hopefully) rise out of economically tough times by 2027. 

Whilst competing against the All Blacks in 1989, Phil remembers the blur of running out and not thinking too much about the significance of such an event at the time as a 21 year old. As the third biggest sporting event in the world, the 2027 Rugby World Cup will hopefully inject increased interest and love of the game back into Aussie communities. 

Being yourself, genuine, and authentic are mandatory leadership qualities

Phil experienced his first test of leadership in 1992 while touring Ireland and Wales. The team’s skipper Michael Lynagh had been injured and forced to return home, so Bob Dwyer asked Phil to step in. When Phil asked him what he needed to do, Bob simply told him to be himself, be genuine, and to lead through his actions. These are words that have guided Phil in his leadership style and in mentoring others ever since, both in sport and corporate life. He believes that being genuine and authentic is absolutely essential in leadership. People are astute and can pick a fake quickly. 

Further, as in rugby, it is important to show respect to everybody, regardless of their position, and to understand that success means different things to different people. For some, success could be turning a profit or getting a certain share price, whereas for others it could be paying the mortgage or providing three meals a day. As Bob would say, if your focus, attention and energy are right, success will happen. 

Everyone has a role to play, a time to shine and skills to bring to the table

The common sense, hard work and good judgement of Sir Peter Cosgrove has also been inspiring to Phil, as has the quiet astuteness of Sir Rod Eddington, and the integrity and no-nonsense manner of Christine Mcloughlin, Chair of Suncorp. Everyone has something important to share and learn from, if you’re willing to listen. 

This also runs true for inter-generational farming families whose older and younger generations may be struggling to understand each other’s decisions. Phil believes that both have to be willing to adapt; for the older generations, to accept that they will not win against technological advancement and that it really can be the most efficient means of doing business, and for the younger to appreciate that their forebears know their stuff and are pretty good at what they do. As in rugby, every person has a role to play, a time to shine and skills to bring to the table. We must be open to acknowledging and listening to them.

Understanding your core values is fundamental to success

Finally, in business as in rugby, being crystal clear on your core values is fundamental to success. Knowing them, writing them out and sticking them up on the wall for you and your family to see are great ways of reminding yourself why you’re doing what you’re doing, and what is important. This creates a point of difference for your family’s business and gives you something to be incredibly proud of. Phil reflected that as a rugby leader, he would remind the team of the people in the bush who were watching and supporting them, and how important it is to give them a ‘lift’ by winning. Our values are absolutely critical to our businesses, our families and ourselves.

Final Reflections from a Wallaby Great

Reflecting on what he would say to his younger self if he had the chance, Phil would simply say exactly what he’s said to his own kids and those he works with; be yourself. Don’t try to be something that you’re not; people will see your authenticity, be drawn to you and want to be around you.

As Brené Brown says, there’s a difference between belonging and fitting in. When you try to fit in, you reshape yourself according to what others expect you to be, but when you belong, you create a space for others to want to be around you because of who you are. This is natural, genuine leadership; know your values, live them as best you can, and be yourself. 

By Jeremy “Hutch” Hutchings, Managing Director of Farm Owners Academy. You can listen to Hutch and his interview with Phil on Episode 100 of The Profitable Farmer podcast.

Having money is nice, but having quality of life – good health and good relationships – is even more important. 

At Farm Owners Academy, we help farmers make more money, but we get a bigger kick out of seeing you turn your life around and start enjoying it more. 

I would argue that if you have a lot of money but you still live in your head, then you are broke. 

Life really is about experiencing things, connecting with others and going out of your way to help other people. 

This is true happiness. 

Today one of my clients called me and was whinging about a team member who was behind on some of their tasks. He was frustrated and angry. 

After venting for 20 minutes and carrying on like the world was over, I told him about a phone call I had just had before our meeting… 

A friend of mine from school had called me to tell me his wife had passed away. 

She had gone into the hospital at 2pm with stomach pain and died at 7.30pm that night.  

She was only 45.  

It ended up being a kidney infection that led to a heart attack. 

Needless to say, my client realised he was complaining about nothing. 

If you look at it, so many people live their life for the future. Always waiting to start living or do the things they always dreamed   

This isn’t real wealth. This is delusional. 

When the Dalai Lama was asked what surprised him most about humanity, he answered, 

“Man. Because he sacrifices his health in order to make money. Then he sacrifices money to recuperate his health. And then he is so anxious about the future that he does not enjoy the present.” 

 
Humans are programmed to survive, so we spend a lot of our lives protecting ourselves against death. There is also a fear of running out of money. 

But the reality is no one knows when death will occur.  

And it might happen to you or someone very close to you tomorrow for all you know. 

 
From my experience, your ego is programmed to constantly achieve and then feel peace.  

It’s restless. It always wants more and more and can’t stop.   

Once you become aware of your ego, then you begin to laugh at it, tell it to chill out a little, and you can give yourself some permission to slow down and make the most of your life. 

Sometimes we need to have an honest look at the way we live our lives and remind ourselves that we don’t need to take it so seriously. That we can slow down and live in the heart (it’s hard when you live life at speed). 

It’s difficult to live in your heart if you are always striving for more or always solving problems.  

Real wealth is measured by the experiences you have and the friendships and love that you receive and give to the world.   

Have a great Friday and weekend. 

Robbo

Unlike most “jobs”, farming is an all-encompassing, often family-run business that necessitates a physically, emotionally and mentally gruelling lifestyle. Living and working with family members every day can be wonderful for some and very challenging for others, particularly as issues regarding income, succession and decision-making have to be well-planned and communicated. Being prepared is vital for a healthy business and a healthy family. Here I discuss just how to best manage these challenges with Tony Catt, Director at Catapult Wealth.

Tip 1: Take Control of Your Time

The first big tip Tony gives to farmers to best manage their business is to take control of their everyday tasks in a disciplined and specific manner. Using a daily or weekly planner, diary or to-do list to write down, schedule and check off tasks, meetings or even phone calls every day can really increase your productivity and save time. If diaries or to-do lists aren’t your thing, Tony highly recommends sitting down for 5 minutes each night and planning out the next day so that you can go to bed with a clear head, knowing exactly what is coming and what your priorities are (our Time Management Course really helps with this!). 

Also, get the most dreaded task out of the way first thing in the morning while you’re feeling energetic! Doing so will mean that even if the rest of your day doesn’t go to plan, you can at least feel a sense of achievement knowing that you have accomplished an important task. Encourage your family to do the same- I guarantee you will see and feel the positive results!

Tip 2: Consider your ‘Why?’

The Australian economy has really changed the landscape for many farming families over the past 18 months. As land values have doubled (in some instances), many farmers question whether they should expand, intensify or invest in their farms, and whether they can and should take on more debt. Tony’s advice here is to really consider the “why” in any of these decisions. What is your purpose in expanding, buying or selling land? What is the strategic intent behind such decisions? 

The banking situation in Australia has really changed over the last 5 years, moving from asset to income-based, so it is now more important than ever to have a profitable farm business, as banks will look at the cash flow of your business more than its value. They will consider how old you are and will stress-test repayments at (currently) 5%. Can you afford that? How does it affect your succession plan; are you leaving your kids with a debt for the next 20 years? If so – again – what is the purpose in doing so? These are all important questions to ask yourself, but to also sit down with your family and talk about, as it will greatly impact them in coming years. Our Farm Financial Framework Course can help you answer these questions, as it is aimed at helping farmers know their numbers and make great decisions using them.

At the moment, we are happily experiencing real optimism in Australia that we haven’t seen for a long time, with a generally good run of seasons and land values increasing significantly. This affects succession planning because the farming community is generally divided into the ‘Top 20% of Farmers’, and the ‘Average Farmers’. The ‘Top 20% of Farmers’ are well funded, run and managed, have good HR practices, access to staff when they want them and are making good money. Therefore, when the farm next door comes up for sale the bank generally approves borrowing. 

The ‘Average Farmers’ have some debt issues, are not as profitable as they should be, aren’t getting the results they want and can’t afford to take over the farm next door or borrow money. They therefore can’t increase in size, but also can’t afford to get any smaller. In this situation many farmers choose to get out and accept a reasonable price to sell. Both outcomes affect succession and can cause trouble within families, particularly when both on and off-farm children are involved.

Tip 3: Different Kids need Different Opportunities

Tony considers it vital for both off and on-farm children to carefully articulate their expectations and feelings around the changing value of the family property and how it will affect them in the future. The opportunities afforded to children through the property will be different for everyone, and it is important to consider this; off-farm children should genuinely ask themselves how the property has helped them to grow their own career and place less focus on exact numbers. For on-farm children who often work to pass on the family legacy, consideration of ‘opportunities foregone’ by remaining on the farm are important. 

For all involved, focussing solely on the money is a road to nowhere and won’t end well. It is difficult for parents to keep succession completely fair and is therefore up to children to communicate what they want long-term and what opportunities the property is affording them. Unlike most other commercial businesses, less than 10% of younger generation farmers and their families buy into the business, so it is incredibly important to know exactly why you are getting into it and how you can get out of it if you need to. Farming can be a much more all-encompassing lifestyle than many anticipate!

Tip 4: Succession Planning = Risk Management

Successful succession planning is therefore more about proactive prevention than anything else. Many people put off succession planning because it feels overwhelming, brings up difficult conversations or reminds us that financial and emotionally-challenging decisions have to be made. Tony believes that succession planning is central to risk management, which is absolutely crucial for farms. 

As unpleasant as it is to think about, we usually assume that people will pass away ‘in chronological order’ and therefore have no plans in place for the future of the farm if this doesn’t occur. Similarly, we don’t always consider, as a family, where older generations will live or how they will be cared for when they decide to stop active work. It is essential to consider what the ramifications are for the business as a whole if someone dies. 

For example, asking questions such as may be tough, but very necessary:

• What assets can be moved?
• What happens to the bank accounts?
• Where will our cash flow come from?
• How will the business be handed over?
• Who controls the money?
• Who makes decisions about management, debt, land and payments? 

They aren’t always enjoyable questions to work through, but are essential conversations to have as risk management for your business and to ensure you are able to access cash flow if and when a death occurs. Prevention is so much better than a cure when dealing with succession!

Tip 5: Succession Planning: An Attitude more than an Activity

As you can see, central to successful succession and financial planning is communication, and this is why the culture of a family and their farm is so important. Family members need to feel comfortable having difficult conversations and asking questions, and anyone who marries into or joins the family has to be fully aware of how challenging working and living on a farm with family can be. Good emotional intelligence is therefore integral to healthy family communication. This includes a genuine regard for others, selflessness, and perhaps most importantly, the acknowledgement that different people have different ‘truths’ (a more apt word than ‘opinions’ in this sense), and that it is within this lens of understanding and accepting others’ truths that difficult decisions can be made. Succession planning is therefore more of an attitude than an activity. If you enter into it with the goal of creating abundance for your whole family, you are more likely to have a great outcome.

Tip 6: You Can’t Afford NOT to Plan!

Succession planning can clearly feel all-consuming and overwhelming. By addressing it early with an attitude of creating and supporting abundance for future generations you are better able to risk manage the future and ensure the financial stability of your family and farm. Acknowledging that different family members will have different perspectives on certain issues and addressing planning in bite-sized chunks can lead to much better outcomes for everyone involved. 

It is easy to become tangled up in specifics relating to the farm and money, but it is most important to value your family and their relationships above all else. This can be a tricky thing to deal with when you live and work together all year round, however it is definitely possible and worth the effort. Don’t be afraid to seek help in achieving this; an impartial third party that manages, supports and facilitates these processes can make all the difference!

If you are interested in learning more about succession planning, listen to Episode 97, and Episode 46, where we delve into the nuts and bolts of planning even deeper.

By Jeremy “Hutch” Hutchings, Managing Director of Farm Owners Academy. You can listen to Hutch share his thoughts further on Finance, Farming and Families on Episode 97 of The Profitable Farmer podcast.

I’m sure there are more, but I place stress and overwhelm into three main categories:
 

ONE: Things left undone (too many things to do in a short amount of time);
 

TWO: You are constantly chasing the future and never stop to enjoy the moment (high achievers can easily fall into this category because they are never satisfied with what they have);
 

THREE: There is something negative going on in your life that you are yet to accept (i.e. you are rejecting your current reality for what it is).
 

Today, I will share a tool with you for #1 in this list – ‘things left undone’ (too many things to do in a short amount of time).
 

For many of you, Christmas is your busiest time of year.
 

Just the expectation of going into a busy period can create a lot of stress.
 

One year, coming into Christmas, a client I was coaching came into my office – he was feeling very stressed and overwhelmed.
 

He was at a breaking point.
 

He felt utterly overloaded, and this was significantly impacting his relationship and close to causing a divorce.
 

We used our coaching session to work through this simple but effective tool:
 

• Step 1: I asked him to write down everything that he had going on in his life
• Step 2: I asked him to estimate the time needed to complete the tasks he had written down and write this next to each one
• Step 3: I asked him to place a letter next to each item to show the priority
  • A: Needed to be done this week  
  • B: Needed to be done in the next 2 weeks 
  • C: Could be done next month
  • D: Could be done next quarter 
  • E: Could be done next year 
• Step 4: We also went through every task together, and I asked him, “could you delegate this task to someone else to do?”
• Step 5: We then pulled out his calendar and scheduled all of the tasks.
   

By the end of the exercise, my client realised he had actually only had 20 hours of work to do in the current week, and only another 10 hours to do the week after. In other words, there was WAY less going on than he initially thought.
 

He had a HUGE sigh of relief and even laughed at how much he was overreacting to how much he had to do.
 

Here is what he learned:
 

The problem wasn’t the number of things he had to do (in reality). The problem was he was carrying it all in his head without any structure, and the EXPECTATION of what he needed to do was causing him angst.
 

The best thing to do when you are busy is to slow down.
 

It sounds so contradictory, right?
 

You think you need to do more and more, but it’s all about slowing down, writing it all out, and working out a plan to execute it. And if too many tasks fall on you, then you are just not leveraged enough (i.e. it’s most likely time to hire someone).
 

SLOW DOWN TO SPEED UP.
 

Whilst this might not eliminate your stress and overwhelm, it will reduce it dramatically.
 

And you might even find that you can really enjoy the busiest time of your year.
 

Robbo